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Contest rules

1. Contest description

The goal of the contest is to recognize exceptional individuals in the Quebec public administration and public service who make a real difference in their environment by improving the quality of life of fellow citizens or colleagues. Members of the general public are invited to complete an online form to nominate a person in one of the following four categories described in point 4.

As part of a partnership with the Fédération des cégeps and the festivities surrounding the 50th anniversary of the creation of cegeps, a special prize will also be awarded to an active employee within Québec’s network of 48 public colleges.

 

2. Contest Organizer

The La Capitale Recognition Award – 2019 Public Service Personality contest is held and organized by La Capitale Financial Group Inc. (“La Capitale” or the “Organizer”).

 

3. Contest Period

The contest will be held in Quebec from 12:01 a.m. ET on September 5, 2018 to 11:59 p.m. ET on February 5, 2019 (the “contest period”).

 

4. How to enter

Participation in this contest is free, with no purchase necessary.

To enter the contest, individuals must satisfy the eligibility conditions and the other conditions set out in these contest rules.

Any person aged 18 or over who are residents of the province of Quebec (excluding La Capitale employees and representatives who sell products on behalf of La Capitale and its affiliated companies) are invited to nominate an exceptional person who is actively employed in one of the following sectors:

  • Sector 1: Ministries, public or parapublic agencies and crown corporations
  • Sector 2: Public health and social services
  • Sector 3: The public education system
  • Sector 4: Municipalities

To nominate a candidate, participants may use the Nomination form made available to them at lacapitale.com/recognition

A person may nominate more than one person, but may not nominate him or herself.

 

5. Eligibility conditions

Individuals eligible for participation in the contest must:

  • Be a resident of the province of Quebec
  • Be age 18 or over when nominated
  • Be an active Quebec public administration or public service employee (employed by a ministry, public or parapublic agency, the education sector, the health and social services sector or a municipality)
  • Not have been found guilty of a penal or criminal offence or awaiting a decision regarding such an offence at the time of application, if this offence is contrary to the spirit or criteria of the contest or might have a negative impact on La Capitale’s reputation.

It must be demonstrated that the person nominated provides exceptional service to the public by contributing to the improvement of the quality of life of others (citizens or colleagues) according to the following four criteria:

  1. People-first attitude (25%)
    Takes care of the well-being of people by demonstrating respect and empathy
  2. Commitment (25%)
    Takes an active role in improving the lives of others and applies the values of mutual aid and solidarity in his or her milieu
  3. Exceptional dedication and initiative (25%)*
    Is a role model to others due to his or her actions and initiatives that go above and beyond
  4. Results (25%)
    The nominee's actions make a difference in his or her milieu and produce concrete results

 

6. Prize details

One prize winner per sector will be selected from the nominations received, for a total of four prize winners:

  • Sector 1: Ministries, public or parapublic agencies and crown corporations
  • Sector 2: Public health and social services
  • Sector 3: The public education system
  • Sector 4: Municipalities

Each winner will receive a cash prize of $2,500.

Total prize value: $10,000

Prizes cannot be refunded, transferred, redeemed for cash or assigned.

 

7. Winners

7.1 Each week, a panel will review the submissions received to determine whether they are eligible and meet the requirements. At the end of the contest period, a jury will select a winner for each of the four categories.

La Capitale reserves the right to not award a prize for a particular category if the nominations do not meet the criteria of these rules.

7.2 Review panel members:

  • Marketing and Communications Manager
  • Communications and Public Relations Advisor

The review panel is responsible for ensuring that all submissions meet the requirements set out in these rules prior to selection jury deliberations.

7.3 Selection jury members:

  • Executive Vice-President of Corporate Affairs
  • Director of Market Development, Public Administration
  • Senior Director of Public Sector and Business Partnership Development
  • Vice-President of Human Resources and Organizational Development, La Capitale
  • Any other La Capitale representative deemed necessary
  • One to four members of the public service, preferably one for each major sector

The jury will be chaired by the Executive Vice-President of Corporate Affairs.

The jury is responsible for determining the winners based on the criteria specified in point 5. Each of the four criteria makes up 25% of the requirements of each category.

7.4 The winners will be contacted personally and invited to La Capitale Civil Service Mutual's Annual General Assembly, to be held in Quebec City on April 8, 2019. An official announcement will be made, and the prizes will be awarded at that time. Any winners unable to attend the AGM will receive their prize by mail.

7.5 Only the winners will be contacted

7.6 All decisions made by the jury members are final and without appeal.

 

8. Producing a video

The winners will be contacted so that they can participate in the taping, in February or March 2019. The videos will be presented at La Capitale Civil Service Mutual's AGM and posted on social media to promote the contest.

They will also be invited to a photo shoot to be held on the day of the AGM on April 8, 2019. Winners will receive prior notification of the schedule.

 

9. Exclusions

9.1 Employees, mandataries, directors and representatives of La Capitale Financial Group Inc. and its affiliated companies, and individuals residing at the same address, may not enter the contest.

9.2 This contest is not open to financial security advisor partners of La Capitale Financial Services Inc., agents and financial security advisors of La Capitale Financial Security, affiliated agents of La Capitale General Insurance Inc. and any individuals residing at the same address as the individuals mentioned above.

9.3 This contest is not open to review panel and jury selection members and any individuals residing at the same address as them.

9.4 This contest is not open to middle managers or senior managers in the Quebec public administration and civil service.

 

10. General conditions

10.1 To be declared a winner, the participants must:

  • Be reached by telephone or email by La Capitale to discuss prize delivery arrangements within 10 business days of being selected. To avoid being disqualified, be reached in no more than two attempts and return the Contest Organizer’s call within 15 days.
  • Confirm that they meet the eligibility conditions and other requirements of these contest rules.
  • Sign a consent form for the video and photo shoots to be sent to them by La Capitale. The form must be mailed to La Capitale at 625 Jacques-Parizeau St, PO Box 17100, Quebec QC  G1K 9E2, faxed to 418 747-7100 or emailed to dl-caap-communications@lacapitale.com within three business days following receipt. Please indicate “La Capitale Recognition Award – 2019 Public Service Personality” contest.
  • Be available for a video shoot in February or March 2019 and on April 8, 2019 for the photo shoot and AGM.
  • Pay travel, lodging and meal expenses related to the video shoot and those incurred on the day of the AGM on April 8, 2019.

Failure to comply with any of the above conditions or to accept the prize will result in disqualification of the person selected. In such a case, a new person will be selected, in accordance with these contest rules, until an eligible person has been chosen and declared a winner. If none of the candidates selected meets these contest rules and no one is declared a winner within 30 days following the selection of the winners, La Capitale will have the right to cancel the prize.

10.2 Verification. Nominations are subject to verification by La Capitale. Any submission or submission attempt that is deemed to be fraudulent, illegible, incomplete, or otherwise not in compliance with the rules will be rejected. In such a case, the entrant in question will not be entitled to make a submission or win a prize. La Capitale will also run a background criminal check on all of the nominees. La Capitale's decision concerning any aspect of the contest, including but not limited to the eligibility or disqualification of nominations, will be final and without appeal, subject to a decision by the Régie des alcools, des courses et des jeux du Québec (RACJ) with regard to any matter under its jurisdiction or by any other competent organization, as applicable.

10.3 Disqualification. La Capitale reserves the right to disqualify any person or cancel one or more entries from a person who enters this contest or tries to do so by any means contrary to these contest rules or which would be unfair to the other entrants. Such person may be referred to the appropriate judicial authorities. La Capitale's decision regarding this aspect of the contest is final and without appeal.

10.4 Prize acceptance. The prize must be accepted as described in these contest rules and is not, in any case, transferable in whole or in part to another person, or redeemable.

10.5 Limitation of liability – Use of the prize. The prize winner releases La Capitale, its advertising and promotional agencies and their employees, agents and representatives from any liability for damage, inconvenience or loss resulting from his or her acceptance or use of the prize. Each entrant selected acknowledges that, as of his or her being informed of the prize delivery arrangements, the fulfilment of the obligations related to the prize becomes the entire and exclusive responsibility of the various service and product providers.

10.6 Limitation of liability – Operations. La Capitale, its advertising and promotional agencies and its employees, agents and representatives are not liable for any faulty computer components, software or line of communication, or for the loss or absence of network communication capability, or for any faulty, incomplete, incomprehensible or erased computer or network transmissions that make it difficult or impossible to enter the contest.

10.7 Limitation of liability – Registration. La Capitale, its advertising and promotional agencies and its employees, agents and representatives are not liable for any damage or loss that may be caused, directly or indirectly, in whole or in part, by the downloading of any web pages or software or by the transmission of any information concerning contest participation.

10.8 Limitation of liability – Entry. Persons who enter or attempt to enter this contest release La Capitale, its advertising and promotional agencies, its subsidiaries, employees, agents and representatives from any liability for any damage they may incur as a result of entering or attempting to enter the contest.

10.9 Contest modification. La Capitale reserves the right, at its sole discretion, to cancel, terminate, modify or suspend this contest, in whole or in part if there is any event or any human intervention that could corrupt or affect the administration, security, impartiality or conduct of the contest as provided for in these contest rules, subject to RACJ approval, if required, or to any other competent organization, as applicable. In no case may La Capitale, its subsidiaries, its advertising and promotional agencies, the suppliers of products or services related to this contest or La Capitale’s employees, agents and representatives be required to award more prizes or to award any prize other than in accordance with these contest rules.

10.10 Notice to entrants – Information disclosure outside of Quebec. La Capitale and its affiliated companies may be doing business with one or more service providers based outside of Quebec. It is therefore possible that the personal information of entrants held by La Capitale may be stored outside of Quebec and governed by the laws of foreign countries or states. By completing such forms, participants tacitly accept such a situation.

10.11 Authorization. The prize winner authorizes La Capitale and its representatives to, if required, use his or her name, photograph, image, voice, contact information, place of residence or any statement relating to the prize for advertising purposes, particularly on social media, without any compensation.

10.12 Prize limit. In no case may La Capitale be required to award more prizes or to award any prize other than in accordance with these contest rules.

10.13 Dispute. Any dispute respecting the organization or conduct of a promotional contest may be submitted to the RACJ for a ruling. Any dispute regarding the awarding of a prize may be submitted to the RACJ only for the purpose of helping the parties reach a settlement.

10.14 Contest rules. Interested parties may obtain the names of the winners by going to the contest site at lacapitale.com/recognitionaward or by writing to the head office of La Capitale Financial Group Inc. at 625 Jacques-Parizeau St, Quebec QC  G1R 2G5.

10.15 French version. A French version of the rules is available on request at the following address: 625 Jacques-Parizeau St, PO Box 17100, Quebec QC  G1K 9E2 In the event of a discrepancy between the French and English versions of the rules, the French version will prevail.